Arecibo Observatory Amateur Radio Club - Bylaws

BYLAWS



of the Arecibo Observatory Amateur Radio Club

KP4AO
of Arecibo, Puerto Rico
As revised, amended and adopted 04 Sep 1996


PREAMBLE

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, do hereby constitute ourselves the Arecibo Observatory Amateur Radio Club and enact these bylaws as our governing law. It shall be our purpose to further the exchange of information and cooperation between members; to promote radio knowledge, fraternalism, and individual efficiency; to provide assistance to the best advantage in the event of an emergency; and to so conduct Club programs and activities as to advance the general interest and welfare of amateur radio in the community.


ARTICLE I
Organization



Section 1.      Restrictive Purposes and Activities Provision

Notwithstanding any other provision of these articles, the organization is organized exclusively for one or more of the following purposes: religious, charitable, scientific, testing for public safety, literary, or educational purposes, or to foster national or international sports competition, or for the prevention of cruelty to children or animals, as specified in section 501(c)(3) of the Internal Revenue Code of 1954, and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(c)(3) or corresponding provisions of any subsequent Federal tax laws.

Section 2.      Restrictive Legislation Provision

No substantial part of the activities of the organization shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by Internal Revenue Code section 501(h) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office.

Section 3.      Non-Inurement Provision

No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee, officer of the organization, or any private individual shall be entitled to share in the distribution of any of the assets on dissolution of the organization.

Section 4.      Dissolution Provision

In the event of dissolution, all of the remaining assets and property of the organization shall after necessary expenses thereof be distributed to such organizations as qualify under section 501(c)(3) of the Internal Revenue Code, or corresponding provisions of any subsequent Federal tax laws; or to the federal government, or to a state or local government, for a public purpose.


ARTICLE II
MembersSection 1.

All persons interested in Amateur Radio shall be eligible for membership in this organization, an Amateur Radio license is not a prerequisite, although full voting membership is granted only to licensed amateurs.

Section 2.

Classes of membership and appropriate annual dues may be established or altered or eliminated, by two-thirds vote at any regular meeting of the Club, provided that such proposals have been submitted in writing at the previous regular meeting. Classes of membership are:

1. Full Member (voting priveleges)
2. Family Member (voting priveleges)
3. Associate Member (outside of county or non-licensed - NO voting priveleges)
4. Student Member (voting privelegs)

Section 3.

Members must comply with FCC Rules and Regulations, Club Bylaws and other rules established by the Club.

Section 4.

Members not complying with the FCC Rules and Regulations, Club Bylaws and other rules established by the Club, may be suspended or expelled by a two-thirds vote at any regular meeting of the Club.


ARTICLE III
OfficersSection 1.

The officers of the Club shall be a President, Vice President, Secretary, Treasurer, and a Trustee holding FCC Amateur Radio Licenses with call signs in regular use by the Club. (The offices of Secretary and Treasurer may be combined into one office, if so desired.)

Section 2.

At the regular meeting on the first Tuesday on October, a nominating committee of three members shall be selected. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in December. The nominating committee shall report at the regular meeting in November. Additional nominations from the floor shall be permitted before the election at the annual meeting in December.

Section 3.

The officers, except Trustees, shall be elected by ballot to serve for one year or until their successors are elected, and their term of office shall begin at the close of the meeting at which they are elected. Trustees shall serve, by mutual agreement, for so long as their call sign is in use by the Club.

Section 4.

If a vacancy occurs in the office of the President, the Vice President, shall succeed to that office for the remainder of the term. Vacancies occurring in teh office of the Vice President, the Secretary or the Treasurer, shall be filled by the appointment of the President.

Section 5.

If any officer fails to attend two consecutive, regularly scheduled meetings, the Club may vote to declare that office vacant, in which case that office will be immediately filled in accordance with Section 4.

Section 6.

Any full voting member in good standing may submit a signed and sealed ballot to the Secretary to be opened after the counting of the attendance vote on election of officers, or on questions requiring previous notice, in cases when the member is unable to attend the meeting. Write-in votes are permitted for the election of officers on such absentee ballots.

Section 7.

No member shall be eligible to serve more than two (2) consecutive terms in the same office, exclusive of the Secretary-Treasurer and Trusteeships.

Section 8.

The officers shall have general supervision of the affairs of the Club between its business meetings, fix the hour and place of meetings, and make recommendations to the Club.


ARTICLE IV
MeetingsSection 1.

The regularly scheduled meetings of the Club shall be on the first Tuesday of each month from January through December unless otherwise ordered by the Club.

Section 2.

The regular meeting in December shall be known as the Annual Meeting and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.

Section 3.

Special meetings can be called by the President, or may be called upon written request of five (5) members of the Club. The purpose of the meeting shall be stated in the call. Except in cases of emergency, three (3) days notice shall be given.

Section 4.

Seven members of the Club shall constitute a quorum.


ARTICLE V
Appointed Officers and CommitteesSection 1.

A Technical Officer shall be appointed by the President promptly after the Annual Meeting, whose duty it shall be to hold responsibility for construction, installation, and maintenance of all equipment owned or operated by the Club.

Section 2.

A Public Relations Officer shall be appointed by the President promptly after the Annual Meeting, whose duty it shall be to hold responsibilty for dissemination of appropriate information about Amateur Radio activities of the Club through all available media, and for publication of a Newsletter to the Club membership.

Section 3.

An Auditor shall be appointed by the President at the November meeting, whose duty it shall be to audit the Treasurer's accounts at the close of the fiscal year and to report at the next regular meeting. The fiscal year shall be from January first through December 31st.

Section 4.

Such other officers or Committees, standing or special, shall be appointed by the President, as he or she, or the Club, shall from time to time deem necessary to carry on the work of the Club. The President shall be ex-officio a member of all committees.


ARTICLE VI
Parliamentary AuthorityThe rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Club may adopt.


ARTICLE VII
Amendment of BylawsThese bylaws can be amended at any regular meeting of the Club by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

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