Proposed E-ALFA Consortium Rules
The E-ALFA consortium is defined as a group of individuals
interested in large scale extragalactic spectral line surveys
with ALFA who are willing to work within the guidelines laid
down herein and voted in during the May, 2004 workshop.
- An "active" member is a person who is, or has been, actively working
on some aspect of E-ALFA within the last twelve months.
- Any consortium member who has not been active for 12 months can be voted
out of the consortium by a majority vote.
If a consortium member/group wishes a member
removed, that member/group should contact the steering committee with the
reasons why that person should be removed from the consortia. At this point,
the steering committee must contact the member and give that person the
chance to communicate with the consortium (e.g. via email) to present his/her position.
Once this has taken place, a vote will be made from all consortium members
regarding wether or not that person shall remain a part of the consortium.
Unlike all other votes, removal from the consortium must be made with a 2/3 majority.
- In a similar manner, anyone wishing admittance to the consortium can apply (via the
steering committee) for membership. The consortium as a whole will then vote on the
candidate admittance to the consortium. A simple majority will decide.
- Any consortium member can choose, at any time, to leave the consortium.
- Any member who has left the group but later wishes to rejoin can re-apply for
- All membership votes will be made with the principle of keeping the consortium
as open as is feasible.
- Steering committee comprised of three people who are voted in by all
active consortium members. The steering committee, with NAIC, is responsible for insuring the
planned consortium meetings take place, and for organizing SOC and LOC
for those meetings. The chair of the steering committee rotates
every six months. After serving as chair, that member steps down and a
new committee member is elected. (This results in the first two chairs
serving abbreviated terms, but allows for continuity within the committee
No person shall remain on the steering committee for longer than 2 years.
Election to the steering committee is made through a simple majority
The steering committee will always contain a minimum of one person
from a U.S. institution. That person need not be the chair of the committee.
- All other committees are open to volunteers. The leader of each
committee is elected by vote from all active members of that committee.
Committees are free to form subcommittees according to their needs.
Committee votes are won by a simple majority.
- Committees are responsible for contacting the steering committee and the consortium
as a whole if they are unable to fulfill their duties, due to, e.g. a member leaving the
- Committees can be formed and disbanded according to agreement by the consortium
as a whole.
- All active members of the consortium will be provided with the opportunity
to vote on all matters pertaining to the consortium.
- To facilitate this, voting will occur through some readily accessible method, such as
email or a secure web form. Unless otherwise mentioned, a simple majority rules.
- Any consortium member, or former member, whose work has directly or indirectly
(e.g. through commissioning activities, software development, or management) been used for an
observation will be considered an author when the results of
that dataset are published. The first author, and the order of authors, will be decided
upon by the authors of each paper.
- All conflicts affecting the consortium will be voted upon by all consortium members.
- Any issues which arise and which are not directly addressed by this document will be
addressed through a vote of all consortium members.
Submitted by K. O'Neil 29 March, 2004
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